Incubator Baguio respects your privacy.
This Privacy Policy explains how Incubator Baguio, a City Government of Baguio initiative, collects, uses, stores, shares, and protects personal information when you use the Incubator Baguio website and platform.
Our goal is simple: collect only what we need, use it for clear purposes, protect it appropriately, and give you reasonable control over your personal information.
This Privacy Policy should be read together with the Incubator Baguio Terms of Service.
1. Who We Are
Incubator Baguio is a City Government of Baguio initiative established through City Ordinance No. 063, Series of 2023.
The platform supports Baguio City's innovation ecosystem by connecting innovators, startups, researchers, students, mentors, organizations, government, academia, industry, and other ecosystem participants.
Incubator Baguio serves as a platform for activities such as:
- Innovation and startup support
- Open innovation challenges
- Programs and opportunities
- Organization and ecosystem profiles
- Mentor and expert connections
- Knowledge and resource sharing
- Events and activities
- Innovation and startup profiles
- Collaboration and referrals
- Ecosystem research and intelligence
2. Our Commitment to Data Privacy
Incubator Baguio processes personal information in accordance with the Data Privacy Act of 2012 (Republic Act No. 10173), its implementing rules and regulations, and applicable issuances of the National Privacy Commission.
Our processing follows the principles of:
Transparency
We explain how and why personal information is collected and used.
Legitimate Purpose
We collect and process information only for declared, specific, and legitimate purposes.
Proportionality
We collect only information that is adequate, relevant, and necessary for the purpose for which it is processed.
3. What Personal Information We Collect
The information we collect depends on how you use the platform.
Account Information
When you create an account, we may collect:
- Full name
- Email address
- Password or authentication information
- Account type
- Account preferences
- Profile information
Profile Information
If you create an ecosystem profile, we may collect information such as:
- Profile name
- Professional or organizational role
- Biography or description
- Areas of expertise
- Areas of interest
- Location
- Contact information
- Website and social media links
- Professional background
- Innovation or startup information
You decide which information you provide for your public profile.
Organization Information
If you create or manage an organization profile, we may collect:
- Organization name
- Organization type
- Organization description
- Logo
- Address or location
- Areas of focus
- Contact information
- Website and social links
- Programs and services
- Authorized representatives
- Organization membership information
- Other information submitted for the organization's profile
Platform Activity
We may collect information about how you interact with the platform, including:
- Challenges you view, save, submit, or participate in
- Events you view, save, or submit
- Resources you upload or access
- Organizations you follow or interact with
- Mentors or ecosystem participants you connect with
- Applications or submissions
- Saved opportunities
- Other activities performed through your account
Technical Information
When you access the platform, certain technical information may be collected automatically, depending on the technologies implemented on the platform.
This may include:
- IP address
- Browser type
- Device information
- Operating system
- Date and time of access
- Pages or features accessed
- Referring website or platform
- Basic usage and security logs
The specific technical information collected will depend on the platform's actual configuration.
4. How We Use Your Information
We process personal information for purposes including:
Account Management
To:
- Create and manage your account
- Authenticate users
- Maintain account security
- Verify account information
- Provide access to platform features
Ecosystem Participation
To help you:
- Build an innovation profile
- Discover opportunities
- Connect with mentors
- Discover organizations
- Find potential collaborators
- Participate in challenges
- Discover events and resources
- Contribute to the ecosystem
Organization Management
For organization accounts, information may be used to:
- Create and maintain organization profiles
- Verify organizations
- Manage authorized organization users
- Publish organization information
- Facilitate ecosystem connections
Open Innovation
Information may be processed to facilitate:
- Challenge participation
- Solution submissions
- Connections between challenge owners and innovators
- Innovation referrals
- Pilot or collaboration opportunities
Programs and Activities
We may process information to administer:
- Incubation and entrepreneurship activities
- Innovation programs
- Learning activities
- Mentoring
- Events
- Community activities
- Other ecosystem initiatives
Ecosystem Intelligence
Incubator Baguio may use appropriately handled and protected information to understand the development of Baguio City's innovation ecosystem.
This may include generating aggregated or statistical insights about areas such as:
- Ecosystem participation
- Innovation activity
- Startup activity
- Organization participation
- Challenges
- Programs
- Events
- Collaboration
Where possible, information used for reporting and ecosystem insights should be aggregated or anonymized so individuals are not unnecessarily identified.
Platform Security
We may process information to:
- Detect unauthorized activity
- Protect accounts
- Investigate security incidents
- Prevent fraud or abuse
- Maintain platform integrity
Government and Administrative Functions
As a City Government initiative, information may also be processed when necessary for legitimate government functions, legal obligations, administrative requirements, records management, or other purposes authorized by applicable law.
5. Legal Basis for Processing
Depending on the specific processing activity, Incubator Baguio may process personal information based on applicable lawful criteria under the Data Privacy Act, including:
- Your consent
- Performance of a contract or service
- Compliance with a legal obligation
- Protection of vital interests
- A lawful function of a public authority or government institution
- Legitimate interests, where applicable and where your rights and freedoms are appropriately considered
Not all processing activities rely on consent.
A privacy notice informs you about processing. It is not itself a substitute for consent where consent is the applicable lawful basis.
6. Information You Choose to Make Public
Some features of the platform are designed to make ecosystem information discoverable.
If you choose to publish a profile, organization, innovation, event, challenge, resource, or other information publicly, some of the information you provide may be visible to other platform visitors.
For example, public information may include:
- Name
- Organization
- Profile description
- Areas of expertise
- Areas of focus
- Public contact information
- Website or social links
- Innovation information
- Public events
- Public resources
- Public opportunities
Before publishing information, review what you are submitting.
Do not publish confidential, proprietary, or sensitive information unless you are certain it is appropriate for public disclosure.
This is particularly important for unpublished inventions, trade secrets, confidential research, and patent-sensitive information.
7. Organization Profiles
Organization profiles may be publicly displayed to help ecosystem participants discover and connect with organizations.
If you manage an organization profile, you are responsible for ensuring that:
- You are authorized to represent the organization.
- Information submitted is accurate.
- Information intended to be public is appropriate for publication.
- Authorized users have appropriate access.
Incubator Baguio may review organization profiles before they become publicly visible.
9. Public Information vs. Private Information
We distinguish between information intended for public ecosystem discovery and information used primarily for account administration.
Public-facing information
Information you intentionally submit for publication may be displayed publicly.
Account and administrative information
Information such as authentication credentials, account records, internal administrative information, and other restricted information is not intended for public display.
However, information may still be disclosed where legally required or necessary for legitimate platform operations.
10. Data Retention
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, or for as long as required or permitted by applicable laws, government records requirements, administrative requirements, dispute resolution, security, or other lawful purposes.
Retention periods may therefore differ depending on the type of information and the purpose of processing.
When personal information is no longer required, it should be securely deleted, anonymized, or otherwise disposed of in accordance with applicable requirements.
Specific retention periods for each category of information should be published once Incubator Baguio and the City Government's appropriate privacy and records-management authorities have finalized them.
11. Data Security
Incubator Baguio takes reasonable organizational, physical, and technical measures to protect personal information against:
- Unauthorized access
- Unauthorized disclosure
- Loss
- Destruction
- Alteration
- Misuse
- Other unlawful processing
Security measures may include:
- Access controls
- Authentication mechanisms
- User permissions
- Secure data transmission
- Monitoring and logging
- System maintenance
- Backup procedures
- Security reviews
- Staff awareness and privacy practices
No online system can guarantee absolute security. If a security incident involving personal information occurs, Incubator Baguio will respond in accordance with applicable laws, regulations, and internal incident-response procedures.
13. Third-Party Websites and Services
The platform may contain links to external websites, social media pages, registration systems, partner platforms, or other third-party services.
When you leave the Incubator Baguio platform, the privacy practices of the third-party service will apply.
Incubator Baguio does not control the privacy policies or practices of third-party websites.
We recommend reviewing the privacy policy of any third-party service before providing personal information.
14. Minors
The platform is intended primarily for participants in the innovation ecosystem.
Where personal information relating to minors is collected, Incubator Baguio will apply the safeguards required by applicable law and relevant privacy guidance.
Where appropriate, participation may require the involvement or authorization of a parent, guardian, school, or other authorized institution.
15. Your Rights as a Data Subject
Under the Data Privacy Act, you may have the right to:
Right to Be Informed
To know whether your personal information is being processed and how it is processed.
Right to Access
To request access to personal information about you that is being processed, subject to applicable limitations.
Right to Rectification
To request correction of inaccurate or incomplete personal information.
Right to Object
To object to certain processing of your personal information where the applicable conditions under law are met.
Right to Erasure or Blocking
To request the removal, blocking, or deletion of personal information where legally warranted.
Right to Data Portability
Where applicable, to obtain and electronically transfer personal information in a structured and commonly used format.
Right to File a Complaint
To raise a privacy concern with Incubator Baguio and, where appropriate, file a complaint with the National Privacy Commission.
Right to Damages
Where applicable under law, to seek compensation for damages resulting from unlawful or unauthorized processing.
These rights are subject to the limitations and conditions provided by the Data Privacy Act and other applicable laws.
16. How to Exercise Your Privacy Rights
If you want to:
- Access your personal information
- Correct your information
- Request deletion or blocking
- Object to processing
- Ask how your information is being used
- Raise a privacy concern
- Report a possible privacy violation
contact Incubator Baguio through the privacy contact information provided below.
To protect your account and personal information, we may need to verify your identity before processing certain requests.
17. Data Privacy Concerns and Complaints
If you believe that your personal information has been improperly collected, used, disclosed, or otherwise processed, you may contact Incubator Baguio so that the matter can be reviewed.
You also have the right to lodge a complaint with the National Privacy Commission where appropriate.
18. Changes to This Privacy Policy
As the platform, programs, technologies, and legal requirements evolve, this Privacy Policy may be updated.
When material changes are made, Incubator Baguio will publish the updated Privacy Policy and revise the Last Updated date.
Where required, users will be provided with additional notice or an opportunity to provide or withdraw consent.
Previous versions may be retained for appropriate accountability and reference purposes.
19. Contact Us
For questions about this Privacy Policy or Incubator Baguio's processing of personal information:
Incubator Baguio
City Government of Baguio
Email: incubatorbaguio63@gmail.com
For formal privacy concerns, please use the designated Data Protection Officer or privacy contact once published.
Your Privacy Matters
Incubator Baguio is building a connected innovation ecosystem for Baguio City.
That connection depends on trust.
We are committed to handling personal information responsibly, protecting the people who participate in the ecosystem, and being transparent about how information is used.
Last Updated: August 28, 2026
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Baguio City Research and Innovation Alliance. Operationalized under Ordinance No. 63, s.2023 by the CPDSO, City Government of Baguio.